Sec. 23.47  Station records.

    (a) Station records shall be kept in an orderly manner, and in such 
detail that the data required is readily available. Key letters, 
abbreviations, or symbols may be used if proper meaning or explanation 
is set forth in the record.
    (b) Each entry in the records of a station shall be made by a person 
qualified to do so and having actual knowledge of the facts to be 
recorded, and each entry shall clearly identify the person making the 
entry. Each entry or group of entries shall be certified by the 
signature of the person or persons responsible: Provided, That each 
physical page contain such certification: And provided further, That any 
such group of entries contain entries made

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only during a single daily period of duty.
    (c) No record or portions thereof shall be erased, obliterated, or 
willfully destroyed within the required retention period. Any necessary 
correction may be made only by the person originating the entry, who 
shall strike out the erroneous portion, initial the corrections made, 
and indicate the date of correction.
    (d) The records required by this part shall be retained for a period 
of at least 1 year: Provided, that:
    (1) Records involving communications incident to a disaster or which 
include communications incident to, or involved in, an investigation by 
the Commission and concerning which the licensee has knowledge shall be 
retained by the licensee until specifically authorized in writing by the 
Commission to destroy them.
    (2) Records incident to or involved in any claim or complaint of 
which the licensee has knowledge shall be retained by the licensee until 
such claim or complaint has been fully satisfied or until the same has 
been barred by statute limiting the time for the filing of suit upon 
such claim.
[ 38 FR 22481 , Aug. 21, 1973]